For the online registration/pre-registration platform

Privacy Policy for Online Registration Services

Effective Date: May 13, 2026

This Privacy Policy applies to information submitted through the VasWeb online registration and pre-registration system (“Registration Platform”).

The Registration Platform is used to facilitate appointment scheduling, patient intake, pre-registration, and related administrative and clinical functions for participating VasWeb physicians and affiliated practices.

Information Collected Through the Registration Platform

When you complete registration or pre-registration forms, we may collect:

• Name
• Date of birth
• Contact information
• Insurance information
• Medical history
• Medication information
• Surgical history
• Consent and acknowledgment forms
• Emergency contact information
• Other information relevant to your care

Information submitted through the Registration Platform may constitute protected health information under applicable healthcare privacy laws.

How Information Is Used

Information collected through the Registration Platform may be used for:

• Patient registration
• Appointment scheduling
• Clinical evaluation
• Medical record documentation
• Insurance verification and claims processing
• Communication regarding appointments or care
• Internal administrative operations
• Compliance with legal and regulatory obligations

Storage and Security

Information submitted through the Registration Platform is stored in secure electronic systems maintained by or on behalf of VasWeb and affiliated providers.

Access to submitted information is restricted to authorized personnel, including:

• Physicians
• Clinical staff
• Administrative staff
• Authorized technical support personnel or vendors providing maintenance and support services

Authorized vendors or technical personnel may have limited access to information when necessary to maintain, support, secure, or troubleshoot system operations. Such access is limited to legitimate operational purposes and subject to confidentiality obligations.

Sharing of Information

We may share information:

• With healthcare providers involved in your care
• With insurance carriers or billing entities as necessary for payment or healthcare operations
• With vendors or business associates performing services on our behalf
• When required by law, regulation, subpoena, or court order
• As otherwise permitted or authorized under applicable healthcare privacy laws

We do not sell patient medical information.

Electronic Communications

By submitting information through the Registration Platform, you acknowledge that we may communicate with you electronically regarding scheduling, registration, administrative matters, or healthcare-related communications, subject to applicable law.

Data Accuracy

Patients may review and update registration information during the office registration process or by contacting the practice directly.

Retention of Information

Information may be retained as required for medical, legal, regulatory, billing, operational, or archival purposes consistent with applicable law and practice policies.

Notice of Privacy Practices

If you become a patient of a participating VasWeb provider, your protected health information will also be governed by the applicable Notice of Privacy Practices provided by your physician or practice.

Changes to This Policy

We may update this Privacy Policy periodically. Updated versions will be posted with a revised effective date.

Contact Information

Questions regarding this Privacy Policy may be directed to: vasweb.com/contact